I have the same student in SEIS twice (duplicate record).
A Program Specialist will need to follow these steps.
For the record that you will no longer use, you will want to download any information such as IEP, Progress Reports, Attachments, etc., and attach them to the record that you will be keeping. You can attach these documents to the Notes/Attachments page of the Student Record. Once you have completed these steps, go to the History page of the Student Record to determine if the record has transfer history.
If the record that you are not keeping does NOT have Transfer History, you have one of two options:
1. You can permanently delete the record.
Permission needed: Permanently Delete Student Records
• Go to Searches in the upper navigation bar and click on New Search
• Locate the student
• Click the Action icon
• Click the Permanently Delete Student link
2. You can make the record inactive.
•Go to any page of the Student Record and click on the Change Eligibility icon.
•Check the Do Not Report and Duplicate Record check boxes and Save.
•Then change the Eligibility status to DNQ or Not Providing Services
•If you receive an error when changing the eligibility status from 'Eligible' to 'DNQ/Not Providing Services', try changing the status from 'Eligible' to 'Pending' to 'DNQ/Not Providing Services'.
This way the record will not be pulled into search results or the Add Student search.
If the record DOES have Transfer History
Since the record has Transfer History, you will not be able to permanently delete it.
•Go to any page of the Student Record and click on the Change Eligibility icon.
•Check the Do Not Report and Duplicate Record check boxes and Save
•Then change the Eligibility status to DNQ/Not Providing Services.
This way the record will not be pulled into search results or the Add Student search.